How to Apply for an EORI Number in the Netherlands for Your Business

The global economy today requires businesses wanting to grow in the European Union to deal with many complex rules. Companies that import, export, or move goods through the Netherlands must get an EORI number. This unique ID is key for clearing customs and following VAT rules. It's now crucial for legal entities that want to set up branches or trade within the EU.

For entrepreneurs and business owners, knowing how to get an EORI number in the Netherlands is essential to keep operations running and to follow customs rules. This article will explain the key things to think about before applying, walk readers through how to apply, and show why EORI registration matters for Dutch businesses. By the end, readers will know how to get their EORI number, which will help them tap into new chances in the European market.

EORI Registration: A Key Step for Dutch Businesses

Why EORI Matters in Global Trade

For Dutch companies venturing into international markets, an EORI number is more than just a string of digits—it's a passport to smoother global operations. EORI, which stands for Economic Operators Registration and Identification, has become a must-have for businesses trading within the European Union. This unique identifier, issued by the Dutch Customs Administration, serves as a company's digital fingerprint across all EU member states.

The main job of an EORI number is to help Customs authorities in EU countries quickly identify traders, including Dutch firms. If you're a Dutch business importing or exporting goods outside the EU, or even trading within it, getting an EORI number isn't just a good idea—it's required.

Perks of Having a Dutch EORI Number

Securing an EORI number brings several advantages for Dutch businesses engaged in import and export:

1. Faster customs processes: With an EORI number, your goods move through customs more quickly, reducing holdups in your supply chain.

2. Easier international dealings: Your EORI number makes handling customs declarations in other countries a breeze, speeding up the journey of your goods to their final stop.

3. No more customs clearance headaches: Without an EORI number, you might face big delays at customs. Imagine a forwarding company finding out your Dutch B.V. doesn't have an EORI number when goods from Asia are about to hit a Dutch warehouse—talk about a logistics nightmare!

4. Simple setup for Dutch entities: If you're running a Dutch B.V. (Besloten Vennootschap), you're in luck. You don't need to apply for an EORI number separately when making customs declarations in the Netherlands. Your EORI number can be derived from your RSIN number, which is right there on your KVK (Chamber of Commerce) paperwork.

5. Smooth sailing post-Brexit: With Brexit shaking things up, Dutch companies exporting to the UK might need to get an EORI number to keep their operations running without a hitch, avoiding missed deadlines or strained business relationships.

The Cost of Not Playing by the Rules

While we don't have specific info on fines for not having an EORI number, it's crucial to understand what could happen if you skip this step:

1. Customs chaos: No EORI number? Prepare for major delays at customs, potentially leading to higher costs and supply chain disruptions.

2. Limited operations: Without an EORI number, you might not be able to submit crucial paperwork like customs declarations or Entry and Exit Summary declarations.

3. Possible legal trouble: Not having an EORI number when you're supposed to could land you in hot water legally.

4. Strained business ties: Delays and complications from lacking an EORI number could put a strain on your relationships with partners, carriers, and customers.

Remember, once you get an EORI number, it's yours for keeps. It doesn't expire, but it can be invalidated if you ask or if you stop your business activities. This shows just how valuable an EORI number is for Dutch businesses in the long run.

By getting why EORI registration matters and what it can do for you, Dutch businesses can set themselves up for smoother sailing in the global marketplace. You'll be following EU customs rules and making cross-border trade a whole lot easier.

Key Things to Think About Before Getting EORI

Before jumping into the EORI application process, businesses need to take a step back and think about what they really need. This part will walk you through the important factors to consider, helping you get registered without any hiccups.

Figuring Out If Your Business Needs EORI

The first thing any business should do is check if they actually need an EORI number. You'll need one if your company does certain things related to customs procedures in the European Union. These activities include:

Activities Requiring EORI Registration

Businesses engaged in the following customs-related activities need an EORI number:

1. Submitting customs declarations

2. Filing export paperwork

3. Processing import documentation

4. Preparing entry summary forms

5. Handling temporary storage declarations

6. Sending arrival notifications

7. Creating unloading reports for temporary storage

8. Managing transit documentation

9. Submitting "arrival at exit" notices

10. Presenting exit manifests

11. Filing exit notifications

12. Requesting Binding Tariff Information

It's crucial to note that transport companies mentioned in these declarations also need EORI registration. For businesses looking to grow or start new ventures, it's wise to consider future needs when determining EORI requirements.

Verifying Existing EORI Registrations

Before applying for a new EORI number, companies should check if they already have one, especially if they've previously traded internationally within the EU. To confirm existing EORI registrations:

1. Review past customs documents: Look through old declarations, invoices, or letters from Dutch Customs for any EORI number mentions.

2. Reach out to Dutch Customs: If you can't find the number in your records, contact Dutch Customs directly for help.

3. Ask your customs agents: If you work with customs professionals, they might have your EORI number on file.

4. Use the EU's EORI database: The European Union maintains a central EORI number database. Use this tool to check your number's validity or see if you already have one assigned.

Getting Ready for Potential Customs Audits

Having an EORI number comes with responsibilities, and businesses should be prepared for possible customs audits. To ensure compliance:

1. Keep accurate records: Maintain detailed documentation of all customs-related activities, including declarations, authorizations, and communications with authorities.

2. Understand data retention rules: Familiarize yourself with the information stored in the EU's central EORI record and ensure your business records align with this data.

3. Be aware of privacy laws: Remember that European and Dutch data protection laws apply to the EORI database. Make sure your business practices comply with these regulations.

4. Prepare for information sharing: Understand that certain details linked to your EORI number may be shared with customs authorities across member states, including:

5. Your EORI number

   • Company's full name

   • Business location or residence

   • VAT numbers (if assigned)

   • Legal structure

   • Incorporation date

   • Entity type

   • Contact details

   • Main economic activity code

6. Stay informed about AEO status: If applicable, be ready to provide information about your Authorized Economic Operator (AEO) status during audits.

Completing Your EORI Application in the Netherlands

Accessing the Official Application Platform

Dutch businesses have two main ways to get an EORI number. The first option is to create their own if they meet specific criteria. Companies with a VAT number that file their own customs declarations can generate their EORI number using a simple formula: start with "NL" followed by the company's RSIN (Legal Entities and Partnerships Information Number). If the RSIN has fewer than 9 digits, add zeros before it until it reaches 9 digits.

For businesses that don't meet these criteria or prefer an official application, the Dutch Customs Administration offers a standard form. This form is available online and requires Adobe Reader 9.0 or higher for best results. It's recommended to fill out the form on a computer rather than a mobile device to ensure proper functionality.

Filling Out the Application Accurately

When completing the EORI application, accuracy is key. Fill out the form electronically to speed up processing by Customs, especially given the high volume of applications due to Brexit. Pay close attention to details and double-check all information before submitting.

By considering these factors and following the application process carefully, Dutch businesses can smoothly obtain their EORI number, empowering them to navigate the complexities of international trade with confidence and efficiency.

Essential Information for EORI Registration

When applying for an EORI number, provide these key details:

1. Full company name, business address, and contact information

2. VAT identification number (if assigned)

3. Legal structure and incorporation date

4. Main economic activity code

5. Authorized Economic Operator (AEO) status (if applicable)

Remember, branches use the head office's EORI number. Since September 30, 2022, sole proprietorships need new EORI numbers, as old ones based on citizen service numbers are no longer valid.

Finalizing and Submitting Your Application

Before sending your EORI application:

1. Review all information for accuracy

2. Save the completed form on your device

3. Email the unsigned form to the specified address

The Customs Administration will process your application and issue your EORI number.

Understanding EORI Implications

Once you receive your EORI number:

• It's valid across all EU member states

• Certain information may be shared with customs authorities in various member states

• Your EORI number will be published on the EU EORI website

This central database is accessible to customs authorities in every Member State, facilitating smoother cross-border trade.

Streamlining International Business Operations

By following these steps and providing accurate information, businesses can efficiently obtain their EORI number. This unique identifier is crucial for companies engaged in:

• Import activities

• Export operations

• Transit processes

• Excise tax permit holders in the Netherlands

With an EORI number, Dutch businesses can:

• Streamline customs processes

• Facilitate smoother international transactions

• Enhance their ability to operate across EU borders

The EORI system empowers companies to navigate the complexities of international trade more effectively. By understanding the application process and the implications of having an EORI number, businesses can position themselves for success in the global marketplace.

Remember, accurate information and careful attention to detail during the application process are key to obtaining your EORI number efficiently. This essential identifier opens doors to new opportunities in cross-border trade and helps your business thrive in the international arena.

Conclusion

Getting an EORI number is essential for Dutch companies that want to do business within the European Union. This unique ID has a big influence on making customs procedures easier allowing smoother transactions, and making sure businesses follow EU rules. When companies grasp why EORI registration matters and go through the application process , they can set themselves up to grab new chances in the global market.

To sum up getting an EORI number requires Dutch business owners to evaluate their company's needs, check if they already have a registration, and get ready for possible audits. By using the steps we've talked about in this article Dutch entrepreneurs can handle the application process without stress. This helps make cross-border trade run smoother and opens doors for growth and success in the always changing world of international business.

FAQs

1. How can a business obtain an EORI number in the Netherlands?To acquire an EORI number in the Netherlands, you must contact the Dutch Customs as they assign the EORI number to economic operators established within the country. Once issued, an EORI number is valid throughout all member states of the European Union, and the Dutch Customs will notify the operators about their assigned number.

2. What are the consequences of not having an EORI number?Operating without an EORI number can lead to delays at customs and increased operational costs. Specifically, for businesses dealing with Great Britain, it is essential to have an EORI number starting with GB, and for those engaging with Northern Ireland, an EORI number beginning with XI may be required.

3. Which authority is responsible for issuing EORI numbers?EORI numbers are issued by the national customs authorities of the respective member state where the economic operator is established.

4. What is the purpose of a business's EORI number?An EORI number, which stands for Economic Operators Registration and Identification, is crucial for conducting customs-related activities within the European Union. This includes operations like export, import, and transit. The EORI number serves to uniquely identify economic operators and other relevant entities involved in these activities.